Adding page numbers to a document in Microsoft Word is straightforward.

Time needed: 2 minutes.

Adding page numbers in Microsoft Word

  1. With your document open, click on Insert

    Insert tab

  2. In the Headers & Footers section, click on the drop-down next to Page Numbers

    Insert Page Number

  3. Choose an option (e.g. top of page, bottom of page etc)

    Insert page numbers in word

  4. (Note that your Headers & Footers contextual tab has opened) Click on Close

    Close Header & Footer

  5. You have page numbers 🙂

Deleting Page Numbers In Microsoft Word

You can either….

  • Double-click on a page number
  • Press Delete on your keyboard

Or

  • Click on the Insert tab
  • In the Headers and Footers section, click on the drop-down next to Page Numbers
  • Choose Remove Page Numbers
Remove Page Numbers

Formatting Page Numbers In Microsoft Word

Your page numbers don’t have to be numbers – they can be Roman numerals or a,b,c etc. To format your page numbers,

  • Click on the Insert tab
  • In the Headers & Footers section, click on the drop-down next to Page Numbers
  • Choose Format Page Numbers
  • Click on the drop-down arrow next to Number Format
  • Select an option (e.g. a,b,c, or A,B,C or i,ii,iii etc)
  • Click OK

Alternatively,

  • Double-click on any of your page numbers
  • In the Headers & Footers section, click on the drop-down next to Page Numbers
  • Choose Format Page Numbers
  • Click on the drop-down arrow next to Number Format
  • Select an option (e.g. a,b,c, or A,B,C or i,ii,iii etc)
  • Click OK
Format Page Numbers

Starting at Page 3 (or 7 or 19 or 21 or…)

If you aren’t in your header or footer,

  • Click on the Insert tab
  • In the Headers & Footers section, click on the drop-down next to Page Numbers
  • Choose Format Page Numbers
  • In the Start At section, use the arrows to specify what number you want your page numbering to start at (or type in a number)
  • Click OK

Alternatively,

  • Double-click on any of your page numbers
  • In the Headers & Footers section, click on the drop-down next to Page Numbers
  • Choose Format Page Numbers
  • In the Start At section, use the arrows to specify what number you want your page numbering to start at (or type in a number)
  • Click OK
Start at image
Start at image 2

Note – this effects ALL of your page numbers. To only change certain pages see below.

Change the Page Numbers for Part of your Document

To change the page page numbers for part of a document, you need to split your document into sections. For example, you might have a six page document, and want the first three pages numbered 1-3, but the last three pages numbered 5-7.

Non-continuous page numbering
Non-continuous page numbering

To do this,

  • Place your curser at the start of where you want the new page numbering
  • In my example, I put my curser at the start of page 4 (what I wanted to be page 5)
  • Click on Layout
  • Find the Page Setup group
  • Click on the drop-down arrow next to Breaks
  • Choose Section Breaks Continuous. This starts a new section on the new page where your cursor is placed.
  • If you look on your status bar, you should see that your cursor is now in Section 2 (If your status bar does not show sections, right-click on it, then click on Sections to put a tick or check next to it. Sections will then be displayed on your status bar.)
  • Click on the Insert tab
  • In the Headers & Footers section, click on the drop-down next to Page Numbers
  • Choose Format Page Numbers
  • In the Start At section, use the arrows to specify what number you want your page numbering to start at (or type in a number). In my example I want to start at number 5.
  • Click OK
Layout Tab
Section Breaks
Section Break Continuous
Status Bar
Start from

Video Tutorial

I hope you enjoyed this. If you want to see more video tutorials, please look at our YouTube channel here or our Resource page here.